{"id":9851,"date":"2024-09-23T19:58:47","date_gmt":"2024-09-23T19:58:47","guid":{"rendered":"https:\/\/painlesspymes.com\/how-to-increase-our-productivity-through-online-collaboration-spaces-2\/"},"modified":"2026-04-20T17:14:06","modified_gmt":"2026-04-20T17:14:06","slug":"how-to-increase-our-productivity-through-online-collaboration-spaces-2","status":"publish","type":"post","link":"https:\/\/painlesspymes.com\/en\/how-to-increase-our-productivity-through-online-collaboration-spaces-2\/","title":{"rendered":"How to Increase our Productivity through Online Collaboration Spaces?"},"content":{"rendered":"<p id=\"viewer-foo\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">Do you remember when years ago you copied information onto a floppy disk and took it to a colleague&#8217;s workstation? Nowadays it seems crazy to think about this, it&#8217;s so easy to send an email and that&#8217;s it, but we should pay attention here, because sometimes sending an email to a colleague, waiting for a response, modifying the document, sending it to another colleague and unifying document versions, is as archaic as carrying a floppy disk from one place to another. <\/span><\/p>\n<p id=\"viewer-3tmbh\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _3M0Fe Z63qyL roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\"><strong>Let&#8217;s start by defining: What is online collaboration?<\/strong><\/span><\/p>\n<p id=\"viewer-5g48r\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">It is the use of cloud software and applications to perform a common task among several people on the same document or simultaneously. These applications give us the possibility to work in shared spaces on the Internet or local network with the people we need to perform our work, facilitating our communication with project or task collaborators. <\/span><\/p>\n<p id=\"viewer-dp1th\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _3M0Fe Z63qyL roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">Online collaboration can be done through many cloud platforms such as:<\/span><\/p>\n<ul class=\"public-DraftStyleDefault-ul\">\n<li id=\"viewer-7b7eh\" class=\"roLFQS ULPWlI _3Kjjs public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-list-ltr fixed-tab-size public-DraftStyleDefault-reset _1FoOD _3M0Fe Z63qyL roLFQS\">\n<p class=\"_1j-51 _1FoOD _3M0Fe Z63qyL roLFQS\">Microsoft Word, Excel, PowerPoint<\/p>\n<\/li>\n<li id=\"viewer-7c9ue\" class=\"roLFQS ULPWlI _3Kjjs public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-list-ltr fixed-tab-size _1FoOD _3M0Fe Z63qyL roLFQS\">\n<p class=\"_1j-51 _1FoOD _3M0Fe Z63qyL roLFQS\">Microsoft Teams<\/p>\n<\/li>\n<li id=\"viewer-f77p9\" class=\"roLFQS ULPWlI _3Kjjs public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-list-ltr fixed-tab-size _1FoOD _3M0Fe Z63qyL roLFQS\">\n<p class=\"_1j-51 _1FoOD _3M0Fe Z63qyL roLFQS\">Microsoft SharePoint<\/p>\n<\/li>\n<li id=\"viewer-3r84c\" class=\"roLFQS ULPWlI _3Kjjs public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-list-ltr fixed-tab-size _1FoOD _3M0Fe Z63qyL roLFQS\">\n<p class=\"_1j-51 _1FoOD _3M0Fe Z63qyL roLFQS\">Google Hangouts<\/p>\n<\/li>\n<li id=\"viewer-bd80t\" class=\"roLFQS ULPWlI _3Kjjs public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-list-ltr fixed-tab-size _1FoOD _3M0Fe Z63qyL roLFQS\">\n<p class=\"_1j-51 _1FoOD _3M0Fe Z63qyL roLFQS\">Google Drive<\/p>\n<\/li>\n<li id=\"viewer-dpi0o\" class=\"roLFQS ULPWlI _3Kjjs public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-list-ltr fixed-tab-size _1FoOD _3M0Fe Z63qyL roLFQS\">\n<p class=\"_1j-51 _1FoOD _3M0Fe Z63qyL roLFQS\">Monday<\/p>\n<\/li>\n<li id=\"viewer-e7dmi\" class=\"roLFQS ULPWlI _3Kjjs public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-list-ltr fixed-tab-size _1FoOD _3M0Fe Z63qyL roLFQS\">\n<p class=\"_1j-51 _1FoOD _3M0Fe Z63qyL roLFQS\">Asana<\/p>\n<\/li>\n<li id=\"viewer-6qbnf\" class=\"roLFQS ULPWlI _3Kjjs public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-list-ltr fixed-tab-size _1FoOD _3M0Fe Z63qyL roLFQS\">\n<p class=\"_1j-51 _1FoOD _3M0Fe Z63qyL roLFQS\">Basecamp<\/p>\n<\/li>\n<li id=\"viewer-clle8\" class=\"roLFQS ULPWlI _3Kjjs public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-list-ltr fixed-tab-size _1FoOD _3M0Fe Z63qyL roLFQS\">\n<p class=\"_1j-51 _1FoOD _3M0Fe Z63qyL roLFQS\">Process Street<\/p>\n<\/li>\n<li id=\"viewer-4f4sh\" class=\"roLFQS ULPWlI _3Kjjs public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-list-ltr fixed-tab-size _1FoOD _3M0Fe Z63qyL roLFQS\">\n<p class=\"_1j-51 _1FoOD _3M0Fe Z63qyL roLFQS\">Among others<\/p>\n<\/li>\n<\/ul>\n<p id=\"viewer-6tej5\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\"><strong>How to start in a simple way?<\/strong> <u class=\"_3zM-5\">With just these 7 steps<\/u>, we can start with a tool that almost everyone knows, like Microsoft Word:<\/span><\/p>\n<p id=\"viewer-1ai2p\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">1. We make sure we have <a class=\"_3Bkfb _1lsz7\" href=\"https:\/\/www.microsoft.com\/es-ww\/microsoft-365\/onedrive\/download\" target=\"_blank\" rel=\"noopener noreferrer\" data-hook=\"linkViewer\"><u class=\"_3zM-5\"><em>OneDrive<\/em><\/u><\/a> on our computer<\/span><\/p>\n<p id=\"viewer-d3m9\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">2. We log in to <em>OneDrive<\/em>, it&#8217;s easy, we just need to open it and enter our username and password.<\/span><\/p>\n<p id=\"viewer-8a1ot\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">3. We open our Microsoft Word<\/span><\/p>\n<p id=\"viewer-2gn1p\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">4. We save the document in the OneDrive folder we want<\/span><\/p>\n<p id=\"viewer-8n55a\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">5. In the upper right part of the screen, you will find an option called \u201cshare\u201d, we <em>click<\/em> on this<\/span><\/p>\n<p id=\"viewer-daomk\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">6. We add the email addresses of the people we want to collaborate with<\/span><\/p>\n<p id=\"viewer-61utu\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">7. We work on the document!<\/span><\/p>\n<p id=\"viewer-4f9nq\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _3M0Fe Z63qyL roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\"><strong>Here you can see the video: <\/strong><a class=\"_3Bkfb _1lsz7\" href=\"https:\/\/www.microsoft.com\/es-es\/videoplayer\/embed\/RE1Y8Tg?pid=ocpVideo0-innerdiv-oneplayer&amp;postJsllMsg=true&amp;maskLevel=20&amp;market=es-es\" target=\"_blank\" rel=\"noopener noreferrer\" data-hook=\"linkViewer\"><strong>How to share a document<\/strong><\/a><\/span><\/p>\n<p id=\"viewer-d481g\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">The people you shared the document with will have access to it and can all edit in real-time. I forgot to mention that these types of documents are always backed up, therefore, it is one of the safest ways you can find to work. <\/span><\/p>\n<p id=\"viewer-8euph\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _78FBa sk96G9 roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\"><span class=\"_2PHJq public-DraftStyleDefault-ltr\">There are many options to collaborate safely, practically, and in a user-friendly manner, considerably increasing our productivity. I recommend using alternatives so that you can avoid rework, loss of information, time wasted unifying versions, which is as impractical as going back to the floppy disk era. <\/span><\/p>\n<div data-hook=\"rcv-block35\"><\/div>\n<p id=\"viewer-c8ete\" class=\"mm8Nw _1j-51 roLFQS _1FoOD _3M0Fe Z63qyL roLFQS public-DraftStyleDefault-block-depth0 fixed-tab-size public-DraftStyleDefault-text-ltr\">\n","protected":false},"excerpt":{"rendered":"<p>Do you remember when years ago you copied information onto a floppy disk and took it to a colleague&#8217;s workstation? Nowadays it seems crazy to think about this, it&#8217;s so easy to send an email and that&#8217;s it, but we should pay attention here, because sometimes sending an email to a colleague, waiting for a [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":9325,"comment_status":"open","ping_status":"open","sticky":false,"template":"elementor_theme","format":"standard","meta":{"footnotes":""},"categories":[42],"tags":[],"class_list":["post-9851","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news-2"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Increase Productivity with Online Collaboration Spaces<\/title>\n<meta name=\"description\" content=\"Discover how online collaboration spaces boost productivity and improve teamwork in your business.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, 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